Staff - Your Whitman College ID Card

Upon arrival at Whitman College, you should have received an picture ID Card. This is your ID Card while you are at Whitman.

Obtaining a Card

If you have not obtained your card since starting at Whitman then you will need to do the following:

• Go to the Human Resources office to obtain your Campus ID number.
• Contact the Security office to get a card made. Their office is located in the Technology Services building, 416 E. Main St. and they are able to make ID cards Tuesday through Friday from 4pm to 6pm.
• Once the card has been made contact Technology Services to make sure your card get has been added to the system. There is a process in place that should get most cards added to the system automatically, if yours has has been done in this process you should have received an email notification.

Building Access

Your ID card will allow you after-hours access to various buildings on campus that are equipped with doorswipes.

The buildings and rooms you have access to by default are:

• Sherwood Center
• Bratton Tennis Center
• Hunter Conservatory
• Maxey Hall
• Music Building
• Olin Hall Computer Lab
• Resource Room at the Reid Campus Center (when school is in session)
• Memorial Building

Other buildings and rooms will require permission from the building's office before you can access them. More info on how doorswipes work can be found by clicking here.

Library Resource Usage

Your Whitman ID gives you access to library resources (borrowing books, etc.). After 8pm, you will need it to swipe into the building. Please consult our Circulation FAQ for more information.

Bon Appetit Usage

You can add "Flex Dollars" to your card for use in the various food venues operated by Bon Appetit. Contact Bon Appetit for more information.

If Your Card Doesn't Work

If your card does not work, here are some tips to help find what is wrong:

• Is it not working on a Doorswipe?
  • Is the Doorswipe accepting swipes? (See Doorswipe Swiping in Doorswipe Operations) If not then the building's office has decided that the cardswipe shouldn't be working at this time for some or all of the cards. You will need to talk to them if you feel you have a valid reason for using the doorswipe when you are trying to use it.
  • If it should be accepting your swipe can other people (that it should be accepting) successfully swipe into this door? If not then it may be a general doorswipe problem. Contact Technology Services so that we can get it fixed.
  • Do you have the privilege for this door? If not then you will need to contact the building's office to get their authorization.
  • Does your card work in other Doorswipes or Mini, Midi, or Maxiwedges? If not then there is probably a problem with your card. Bring it to Technology Services to get it examined and recoded.
• Is it not working on a Mini, Midi, or Maxi Wedge?
  • Is the Wedge accepting swipes? If not then the office using the wedge has decided that the wedge shouldn't be working at this time for some or all of the cards. You will need to talk to them if you feel you have a valid reason for using the wedge when you are trying to use it.
  • If it should be accepting your swipe can other people (that it should be accepting) successfully swipe through this wedge? If not then it may be a general problem with the wedge. Have the Manager or Cashier contact Technology Services so that we can get it fixed.
  • Do you have the privilege for this wedge? If not then you may will need to contact the wedge's office to see if you can get their authorization to use it. Some wedges are not usable with some people's cards.
  • Does your card work in other Doorswipes or Mini, Midi, or Maxiwedges? If not then there is probably a problem with your card. Bring it to Technology Services to get it examined and recoded.
• If your card is damaged then you need to follow the instructions for getting it replaced in the Lost Cards section. There may or may not be a charge for this depending on the damage.

If Your Card Is Lost Or Stolen

ID Cards are an important asset here on campus. It is very important that you keep track of yours because it is like a building key and also possibly a debit card if you have Flex dollars on it. If you happen to lose your card or it gets stolen it is very important that you do the following:

• Notify the Campus Security Office (campus at extension 5777 or 527-5777 if off-campus) to make sure your card gets suspended so that no one else can use it.
• If you are unable to find or recover your card then contact the Security office again to get a new card made. Their office is located in the Technology Services building, 416 E. Main St. Please call for an appointment. A replacement card costs $15.00.
• Once the new card is issued or if you find your old card (so that you don't need a new one) come into the Technology Services office to make sure your card gets reinstated properly.

When You Leave Whitman

When you leave Whitman or you no longer need your card it would be appreciated it you would return it to Technology Services. This will help us make sure no one else tries to use your identity and it will help us in keeping our system up to date.