Registration & Add/Drop Information for Returning Students (Fall 2024)

Student Check-In

The Student Check-In process ensures that Whitman College starts each semester with accurate and up-to-date information about your student account, contact preferences, etc. All students who will be on campus for the fall semester must complete Student Check-In by no later than 11:59 p.m. on Friday, September 13. Students who don't complete check-in may be locked out of their accounts (e.g., Canvas, myWhitman, email), prevented from adding or dropping classes, and/or be withdrawn from the college as a "no-show".

How to check in:

1. Log into your account at my.whitman.edu.
2. Under “Student Tools,” select “Check In & Holds”:
   
   
3. You should see a list of holds that have been placed on your account. Select "Open" next to each hold and follow the directions to clear the hold. Holds that must be cleared in order to complete Student Check-In include:

• Provide Emergency Contact Information - provide a US-based mobile phone number where you can receive campus alerts and the names and phone numbers of up to three individuals who Whitman College should contact if you're involved in an emergency.
• For students living off-campus, provide a local Walla Walla address.
• Read and agree to the Financial Responsibility statement.
• Confirm Attendance to let Whitman know that you're on campus and ready for classes.
• Obtaining Advisor Clearance is only required if you plan to make changes to your Fall class schedule; if you're happy with your schedule as is, you do not need to clear this hold for Student Check-In to be considered complete.
• Clear any other remaining holds. Depending on the specific hold, you may be required to contact one of the following campus offices:
  • Business Office - 509-527-5143
  • Financial Aid - 509-527-5178
  • Health Center - 509-527-5281
  • Registrar's Office - 509-527-5983

Holds will disappear from your list as they are cleared. Make sure all holds - with the possible exception of Advisor Clearance - are cleared by 11:59 p.m. on Friday, September 13 to avoid complications with your student account/enrollment status!

Add/Drop

All continuing Whitman students should have pre-registered for Fall 2024 classes before the end of the 2024 spring semester. To confirm which course sections you're currently enrolled in, navigate to your Fall 2024 Course Plan under the "Student Planning" tab at selfservice.whitman.edu/Student/. You should see some number of enrolled credits and your course sections marked “Registered” or "Registered, but not started":

If you're happy with your schedule as it is, then you're all set for classes to start on Tuesday, September 3rd. If you'd like to add or drop course section(s), follow the instructions below.

How to add/drop:

1. Contact your academic advisor to discuss the changes you'd like to make. If your advisor approves of the proposed changes, ask them to grant you Advisor Clearance. You will not be able to add or drop courses until your advisor has granted clearance.
2. Wait for your Add/Drop Appointment time on Monday, September 2. Appointment times are assigned by expected graduation date:

• 2024 (December) and 2025 graduates - Sep 2 @ 8 a.m. (Pacific/Walla Walla time)
• 2026 graduates - Sep 2 @ 10 a.m.
• 2027 graduates - Sep 2 @ 12 p.m.
• 2028 graduates - Sep 2 @ 2 p.m.

1. To Add a class:
   1. Use the Self-Service Course Search (selfservice.whitman.edu/Student/Student/Courses) to find the course section you'd like to add. Make sure the section you want to add is still listed as "Open"; students cannot register themselves for sections marked "Closed".
   2. When you find the correct section, select "Add to Wishlist" at the top of the page. Make sure you've satisfied all of the requirements (e.g., pre-/corequisites, instructor consent, etc.) to be allowed into the course.
   3. Use the "+" action button to add it to your schedule.
   4. Select "Apply Changes" to complete the registration.
   5. A note on Add Authorizations:

• Monday, September 2 through 11:59 p.m. on Sunday, September 8: Add Authorizations are not required (students don't need instructor permission to add a course).
• Monday, September 9 through 11:59 p.m. on Friday, September 13: Students must obtain an Add Authorization from the course's instructor before they can add it to their schedule.
• Friday, September 13 is the last day to add a class for Fall 2024.

1. To Drop a class:
   1. Before you drop a course, make sure you've carefully thought through the consequences! Be sure to verify that: (a) there's a suitable replacement course with open seats or (b) reducing your credit load won't negatively impact your financial aid, immigration status, athletic eligibility, time to graduation, etc. Once you drop a course, you might not be able to re-enroll if you change your mind!
   2. Inside your Self-Service Course Plan, select the "–" action button for the course you wish to drop from your schedule.
   3. Select "Apply Changes" to complete the transaction.
   4. A note on Drop deadlines:

• With your advisor's permission, you can drop a class all the way up until Wednesday, October 16 without it showing up on your college transcript.
• After October 16, dropped classes will appear on your transcript with a W (Withdrawal) in place of a grade.
• The last day to withdraw from a course is Friday, November 8.
• You don't have to get permission from the instructor to drop or withdraw from their class.

Academic Overload

Whitman students are considered "full time" if they're taking at least 12 credits in a given semester. Anything under 12 credits is considered "part time". Taking more than 18 academic credits per semester is considered "academic overload". You must meet certain requirements and obtain approval before you are permitted to overload.

Requirements for enrolling in Academic Overload

In order to be approved for Academic Overload (>18 academic credits per semester), you must:

• Have Sophomore, Junior, or Senior status; or be in the second semester of your first year (i.e., first year students may not enroll in more than 18 academic credits during their first semester).
• Have a cumulative GPA of 3.50 or above.
• Have a previous semester GPA of 3.50 or above in courses completed at Whitman.
• Fill out the Academic Overload Form, available on paper in the Registrar's Office (Memorial Building 212) or electronically via Registrar's Office website (whitman.edu/registrar/services-for-students-and-alumni/forms).
  • In order to be considered, your form must be signed by your academic advisor and all of your instructors from your most recently completed semester at Whitman. If one of your previous instructors is sabbatical or no longer on campus, you don't need to get their signature; just note it on the form.
• Submit your completed Academic Overload Form to the Registrar's Office for final approval. Applications may be turned in on paper at the Registrar's Office or submitted electronically to registrar@whitman.edu.

If your application doesn't meet all of the above criteria, or if you are requesting to take more than 22 academic credits, it will be presented to the Board of Review for consideration. The Board of Review approves such applications only in truly exceptional circumstances in which there is a crucial need for the proposed overload, such as the need to graduate.

Need Assistance?

If you have questions or need immediate assistance during the Add/Drop period, members of the Registrar's Office staff will be available via Live Chat from Monday, September 2 through Friday, September 6, 8:30–4:30 p.m.. To start a chat, look for the chat icon in the bottom right of the Registration page in my.whitman.edu.